IATA is looking for a new Assistant Manager, Corporate Administration and Procurement, North Asia.

Employment Type: Fixed Term Contract

At IATA, they speak for the airlines of the world, serving and supporting over 300 of them across all continents. They are passionate and knowledgeable about the aviation industry, and they strive to make it safer, smarter, more sustainable and more inclusive. IATA celebrates diversity and inclusion in their workforce, and they respect and value the different backgrounds, perspectives and skills of their employees. They also care about their employees’ wellbeing and provide flexible work arrangements, travel benefits, family-friendly policies, equal pay and a day off on your birthday. IATA believes in giving back to the community and encourage their staff to participate in volunteering activities that support causes they care about. They encourage you to join their global community of aviation enthusiasts, and they will do their best to make you feel comfortable during the interview process. IATA is more than a trade association; it is a vision of a better future for air travel.

About The Team You Are Joining
Reporting to the Regional Head, Corporate Services North Asia, the incumbent will perform a diverse role which includes: SAP Purchasing Specialist for the processing of PtP (procurement to pay) documents, goods receipts and other follow-up actions; Corporate secretary duties related to communications between regulators, stakeholders, directors and executives; Administrative duties related to the proper functioning of the BJS office facilities management (parking spaces, staff canteen, relations with the building management team, employee traveling support); Vendor/supplier compliance management; Administrative support for events.

What Your Day Would Be Like

  • Liaising with authorities for corporate secretary affairs to ensure corporate compliance, including but not limited to regular communications with NGO (Non-governmental organizations) Office and Business Registration Bureau, completing company registration changes and regular inspections, supporting corporate compliance review and corporate health check, and handling other corporate secretary affairs required internally and externally.
  • Acting as an internal and external focal point to provide substantial support to office administration and facilities, with main responsibilities on custody and use of company seals and important documents, regular communications with vendors to ensure effective staff canteen and parking management, office cleaning, facilities management and supporting overall office environment safety and security.
  • Managing office procurement through being an SAP Purchasing Specialist for the process of PtP (procurement to pay), effective supplier and contract review and negotiation, procurement and manage of office supplies, and effective budget control.
  • Providing administrative support for internal and external meetings and ad hoc tasks related to corporate administration and procurement.
  • Perform additional duties as assigned.

They Would Love to Hear From You If

  • University degree, preferably in Business Administration.
  • Excellent written and verbal communication skills in English & Mandarin.
  • Strong stakeholder management and customer service oriented.
  • Strong organizational and time management prioritization skills.
  • Minimum a 5-year relevant working experience ideally in an international environment.
  • Any proven SAP experiences will be a strong plus.
  • Proficient with MS Office and spreadsheet and analysis software.
  • Negotiation and partnership building skills.
  • Experience with SharePoint, SAP procure to pay and project management preferred.

Travel Required: No

Learn more about IATA’s role in the industry, their benefits, and the team at iata/careers/. They are looking forward to hearing from you!