We are seeking an organised and efficient Executive Assistant to join our team at Apian, a medical drone startup founded by a team of NHS doctors in training and ex-Googlers. The Executive Assistant will be responsible for supporting the day-to-day executive of the organisation, including administrative tasks and project coordination. The successful candidate will be an excellent communicator, possess strong analytical and problem-solving skills, and be able to work independently as well as part of a team.


  • Provide administrative support to the executive team, including managing calendars, scheduling appointments and meetings, preparing reports, and managing correspondence.
  • Coordinate and manage projects, ensuring that they are delivered on time, within budget, and to the required quality standards.
  • Maintain accurate records and documentation, including project plans, budgets, and progress reports.
  • Assist with the coordination, preparation and delivery of board meetings and associated documentation.
  • Conduct research and analysis to support decision-making processes and provide recommendations to the executive team.
  • Assist with the preparation and management of budgets, including tracking expenses and preparing financial reports.
  • Provide support to the recruitment process, including advertising job vacancies, screening resumes, and scheduling interviews.
  • Provide customer support, respond to inquiries and provide information to clients and stakeholders.
  • Assist with press and social media management.


  • Proven experience as an executive assistant or similar role
  • Excellent organisational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficient in Google Workspace / Microsoft Office suite.
  • Ability to work independently as well as part of a team.


  • Work from anywhere you are happy and productive. Co-working space will be provided if necessary, expect monthly meetings in / around our London Waterloo HQ
  • 4 day work week (currently being trialled)
  • 28 days holiday + public holidays + birthday off
  • Flexible hours
  • Annual training and conference allowance
  • £2,000 office equipment contribution upon joining (then every 3 years)
  • Pension contribution
  • Regular team events
  • Stock options