Project Administrator Job Description

Empirical Systems Aerospace, Inc. is seeking a full-time Project Administrator to work within their project teams. ESAero is a growing aerospace company in the San Luis Obispo area and provides various services which include but are not limited to: rapid system development, on-demand niche engineering, hands-on development/testing, and small UAS aerospace system manufacturing.

Essential Duties and Responsibilities:

The Project Administrator coordinates and administers the activities of product lines, projects and programs. The Project Administrator will be responsible for tracking all aspects of project activities including but not limited to contractual requirements, deliverables, schedule, budget management, engineering/quality/operations coordination and on-time-delivery. This Administrator will need to work effectively with the project team as well as with all internal functional groups including Engineering, Operations, Quality, Contracts, Finance, Management, Executives, etc. Work with minimal instruction or supervision. Assembles and maintains a variety of information including, but not limited to: action items lists, statistical data, program schedules, resource management, financial information, and certification documentation. This information ensures the proper documentation of a program’s progress and successful progression.

  • Implement comprehensive use of Microsoft Projects and Project Web App as a tracking tool on each project
  • Expert ability to collect and analyze data and translate to recommendations
  • Monitor multiple, often conflicting project schedules.
  • Work with individual project managers to keep schedules current.
  • Track resource requirements between projects to ensure schedules stay on track
  • Apply logic and information to track and update project plans and highlight gaps in execution.
  • Forecast future resource requirements and work closely with Operations to address projected shortfalls before they adversely affect project performance.
  • Identify and escalate conflicts in schedule, budget, resources, technical achievements, personnel and a host of other potential issues.
  • Coordinate efforts between project management and manufacturing, supply chain, and other functions to anticipate and address project issues.
  • Help project managers with re-planning efforts when needed.
  • Provide current status for reporting and invoicing.
  • Due to Federal Government Contracts US Citizenship is required
  • Responsible for actively promoting an ethics-based business culture in the project management organization, ensuring that all peers are aware of, and fully comply with, ESAero’s “Code of Ethics,” and related policies.

Essential Qualifications:

  • Demonstrated experience in Project Administration required.
  • Expertise working with cross-functional teams.
  • Prefer experience in aerospace.

Education or Equivalent:

  • BA/BS degree desired.
  • Knowledge of operations, program management, project management, product development, and procurement desired.


  • A minimum of 3 years’ experience in any combination of the following areas: program management, project management, engineering, quality, contracts, and operations.

Necessary Skills, Knowledge & Judgement:

  • Microsoft Projects
  • Must possess excellent organizational skills
  • Must possess problem solving and decision-making skills.
  • Requires excellent verbal and written communication skills.
  • Basic math skills
  • Detail oriented
  • Excellent computer skills is a must, including a variety of software applications; tracking/scheduling software and Microsoft Products
  • Disciplined execution of processes and systems
  • US Citizen

Preferred but not required:

  • Familiar with ISO9001/AS9100

Language Skills:

  • Must have excellent oral and written communication skills. Must be able to communicate effectively with peers, customers suppliers, and leadership

Reasoning Ability:

  • Proven ability to analyze and solve problems. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.


  • Work will be conducted in a combination of office, manufacturing, engineering lab and test environments
  • Must be willing and able to travel (estimated at 10%)
  • This position is fully on-site

Standard Benefits:

  • Health: Health/Dental/Vision
  • PTO
  • Retirement: 401k
  • Casual dress code, Free snacks
  • Amazing location to live, work, and play

ESAero is an equal opportunity employer.

Must present proof of authorisation to work in the United States.

Must be able to pass background check.

Hiring Range: $60k-$90k Annually